Feb 11 Alert

Another Feb 11 Alert

Hey Another Feb 11 Alert

Test Alert Two

Saru was here

Hey Again Running Out of Alert Name

Hey Again Running Out of Alert Name

Alert @3.40 Feb 11

nicholas.chambers@ghd.com

Francis Was here

Oh Really?

Some Random Description Here

Records, Access and Privacy

Freedom of Information

The Municipal Freedom of Information and Protection of Privacy Act establishes a process for the public to gain access to records in the care and control of the City. If you would like access to City records, please contact the City Clerk's Office to determine if a formal request for records is required.

To request access to records, please submit a Freedom of Information Request along with the appropriate fee to Legal and Clerks Services on the third floor in City Hall.

A request for information should contain as much detail as possible about the records including specific dates or timelines, and:

  • your personal information and that of others, including corrections to your own information.
  • ensure that proper names are used and where necessary provide supporting documentation.

Please note as of Jan. 1, 2023, our office will no longer be providing records via email.

Depending on the complexity of the request, the following fees may apply:

  • A $5 application fee is required prior to the processing of a request
  • Documents: $7.50 per quarter hour of search time and preparation
  • Photocopies are charged at the rate of $0.20 cents per page
  • Courier charges to receive records, will be provided in a future decision letter

Payment can be made to Legal and Clerks Services on the third floor of City Hall by cash or debit or by credit card over the phone 905.688.5600 ext. 1517.

The Municipal Freedom of Information and Protection of Privacy Act allows individuals the right to appeal any decision made by the City relating to access of records or personal information. Appeals are filed with the Information and Privacy Commissioner (IPC) of Ontario.

Records Routinely Available to the Public (Routine Disclosure)

The City is committed to organizational transparency while routinely providing information to the public that engages citizens and encourages public access to information that matters the most. We release certain types of records in response to an informal request as part of our routine disclosure policy. Fees for requests for information under routine disclosure are based on our Rates and Fees By-law.

Types of Records Routinely Available

Type of RecordNotes/Conditions on Release of RecordsRoutine Disclosure (RD) or Active Dissemination (AD)

Agendas and Minutes of Council, Advisory Committees and Task Forces

Excludes closed session materials.

Minutes and resolutions for City Council, its Committees. Minutes include decisions, motions, votes and attendance. Exceptions: Minutes of closed sessions remain confidential where permitted or required by the Municipal Act, 2001 and the Municipal Freedom of Information and Protection of Privacy Act.

AD – Available on City’s Website

Council Meetings

Excludes closed session meetings.

AD – Available on City’s Website and YouTube

Reports to Council and Committees

Excludes reports to closed session or confidential reports

Reports of closed sessions remain confidential where permitted or required by the Municipal Act, 2001 and the Municipal Freedom of Information and Protection of Privacy Act.

AD – Available on the City’s website in agenda packages

Council and Committee – Speakers and presentations

Speakers and written submissions. The following information is included in the minutes of meetings:

  • Names of speakers who make public presentations to committees;
  • Names of persons who submit communications to Council and committees

Copies of written communications and presentations given by staff. Copies of written communications and presentation slides are available upon request by contacting the respective Council or Committee Coordinator within the Office of the City Clerk.

RD – Available by request.

Resolutions

AD – Available on the City’s website in minutes

By-laws

Final versions of frequently requested by-laws


Final versions of all other by-laws

AD – A list of frequently requested by-laws are available on the City’s website

RD - All others provided by request

Election Candidate Financial Statements (current term)

Records may be viewed for the current term of Council

AD – Available on the City’s website

Election Nomination Forms

Records may be viewed from the date of submission until 120 days following the election period

RD - Available by request.

Appointments to Boards and Committees

Release of names and resolutions

AD – Available on the website

Lottery Licensing

Confirmation of license issuance, including license number, license holder, date of event, and event location

RD – Available by request

  • Environmental Audit Review

  • Building Permits - just placard1
  • Building Permit Applications2
  • Surveys3
  • Building Plans3
  • Orders Issued under the Building Code Act
  • Zoning Verifications2
  • Grading Certificates2
  • Occupancy Permit
  • General Correspondence (i.e. Engineer or Architect letter)3

Notes:

1: Building permits issued without a placard can be released. For building permits issued with a placard, only the placard can be released by the department. Full permits must file through Freedom of Information.

2: Only to the person who submitted it (unless permission is provided). All others require a Freedom of Information application.

3: Only provided to the designer or architect who prepared the plans or correspondence which were submitted when the permit was applied for; the designer or architect whose name is on the plans or survey; the current owner; or the current owner's agent if accompanied by a written letter of authorization from the current owner. All other requests require a Freedom of Information application.