As part of the application, you will be required to submit a variety of supporting documents. You should have these ready before launching the online application. Individual file sizes will be limited to five megabytes. The following file types are permitted: .jpg, .png, .jpg, .pdf, .doc, .docx.
Site Plan
A site plan is a sketch that indicates the location of the short-term rental premises on the property, adjacent roadways, and any external garbage / recycling facilities. This sketch basically encompasses the layout of the entire property, marking building placement.
Floor Plans
Floor Plans are interior drawings clearly indicating location and number of rooms and proposed total occupancy limit. The plans should include dimensions, descriptions of proposed use, and the proposed number of beds for each room in the building / unit. Think of this as an overhead map of the interior of the residence with the information above. Please be aware that bed and breakfasts are not permitted more than four rented rooms.
Parking Management Plan
A Parking Management Plan consists of a scale drawing depicting the size, surface material, and location(s) of all parking spaces intended to be used for parking on the premises. Under zoning requirements there must be one parking space per bedroom in the STR or Bed and Breakfast. On-street parking may not be included, and all identified parking areas must be designed for such a purpose. The plan must be compliant with the City’s Zoning By-law and the Traffic By-law. Much like the site plan this is an overhead map of the property clearly marking parking spaces / facilities with the information mentioned above.
Dimensions for a standard parking space:
- Standard parking space: 2.75m (width) by 5.6m (depth)
- Standard parking space obstructed on one side: 3m (width) by 5.6m (depth).
- Standard parking space obstructed on two sides: 3.3m (width) by 5.6m (depth).
Please consult the Zoning By-law for more information.
Tandem parking is now permitted in Bed and Breakfast Short-term Rental Accommodations as of December 5, 2024.
Please note, all identified parking spaces must be located within the property boundary. Operators can use the Region’s Niagara Navigator tool, using the 2020 Imagery Basemap Gallery and Assessment Parcels layer, to identify their property’s boundary.
Sample Short-Term Rental Accommodation Parking Management Plan
Fire Safety Protocol
A fire safety protocol is a protocol which contains an outline of actions for an occupant to take in the event of a fire emergency, the location of all fire-related safety equipment, a floor plan of the premises indicating the location of all emergency exits, contact information containing the name, phone number and e-mail address of the owner or long-term tenant. This plan would appear like the floor plan, but instead of marking dimensions and number of beds, would identify exits in the case of an emergency, in addition to fire safety equipment such as extinguishers and alarms. An example of this would be the fire safety map found on the back of a hotel room door.
Fire Safety Plan (five or more bedrooms)
A Fire Safety Plan is required for STRs with five or more bedrooms. This does not apply to bed and breakfasts as they cannot have more than four bedrooms rented out.
A Fire Safety Plan deals with all aspects of fire safety at a building or property. It is specific to each property and ensures that all occupants and staff are aware of what actions to take in an emergency as well and outlines the owner's roles and responsibilities in general and during an emergency. The plan covers maintenance requirements of the building's fire and life safety features and includes information for Fire Services in the event of an emergency response at a property, such as floor plans; locations of shut offs and equipment; and contact names and numbers.
View our Fire Safety page for more information.
Proof of insurance
You will be required to submit a certificate of insurance which confirms that the applicant has in place at the time of the application, general liability insurance which can form part of or is included in a “home sharing”, “host insurance”, “short-term rental” or other similar type of insurance of not less than $2 million per occurrence including property damage and bodily injury, and if requested, that the City be included as an additional insured, but only with respect to the Applicant’s operation of the premises as a Short-term Rental.
Electrical Safety Compliance Letter
A letter issued by a licensed electrician on company letterhead including their Electrical Safety Authority Licence Number dated within 12 months of the date of the application, indicating the premises and its proposed use comply with the Electrical Safety Code.
Proof of property ownership / lease agreement
You will need to provide a copy of the transfer/deed proving you own the property. If you rent your residence that you will be operating as a short-term rental you will need to provide a copy of your rental/lease agreement for premises and written authorization from the property owner providing consent for operation of a short-term rental.
Interior / exterior photos
You must provide interior and exterior photos of the building frontage, rear yard, bedrooms, hallways, living / common area, and cooking areas. One of each room is required.