Permissions

Individuals with an “Administrator” account are responsible for maintaining the Calendar module and can perform all security, approval, user and data management functions. Administrators can also customize system messages and create new calendars. This account setting should be limited to IT personnel and calendar managers. Administrator accounts do not receive automated emails from the calendar system when events are added that require approval.

Individuals with “Calendar Administrator” accounts are responsible for a single calendar. They are able to review and approve events posted to that particular calendar by public and employee users. They can also determine who has access to post events to their calendar. Calendar Administrators now have access to creating new Questions Libraries on Calendars with Registration. This account setting is best for managers that oversee a particular schedule or calendar within your organization. These users will receive automated emails informing them when an event is awaiting approval.

Individuals with “Employee User” accounts can post events to both private and public calendars. All events posted by an “Employee User” need to receive approval from an “Administrator” or “Calendar Administrator: before becoming public.

To post to a non-public calendar, “Employee Users” must request permission to access the calendar. Employee User accounts are best for staff members involved in event planning and publicizing events.

Users are members of the public who have created their own account in order to post an event to a calendar. All events posted by public users need to receive approval from an “Administrator” or “Calendar Administrator” before being posted on the public calendar.