Add or Edit an Event

The Calendar module allows you to post and manage events on your website. Through user management, employee users, members of the public and calendar administrators can all add events. Calendar Administrators will then review and approve all events before they appear on the live website.

Sign in to the calendar

From the calendar on the public website, click the “Submit an Event” button. This will take you to the “Your Account” page. If you already have an account, select the “I already have an account and would like to login” button.

If you don't have an account, select the “I do not have an account and would like to create one” button. To create an account, follow the instructions provided. You'll need to respond to the confirmation email before you can add an event to the calendar.

If you're a calendar administrator, you can access the Calendar module from the back end of i:Create. Select the “More+” tab from the i:Create Utility Bar. This will take you to the Calendar module.

Submit an event form

Once you've signed in, you'll be on the “Calendar Home” screen. Select “Submit an Event” from the toolbar located at the top of the screen. This will take you to the “Event Information” form. Fill out the form with all relevant information about your event.

Submit a calendar event form

Common event form options

Please note that the form options may vary based on the calendar configuration. Any field that has an asterisk is mandatory.

Common form field options:

Event date and time

Fill out the “Start Date,” “Start Time” and “End Time” fields on the event form. If your event doesn't have an end time, select the “This event does not have an end time” checkbox.

Recurring events

If your event will happen more than once, select the “Multiple Dates and Times” checkbox. Here, you can add different start dates and times for the event. Select the “Recurrence” checkbox to set up a daily or weekly recurring event, e.g., for a council meeting that takes place on Tuesday evening, every second week.

Multi-date events

Email notices for multi-date events will no longer show dates unless they are designated as programs.

Select a calendar

Choose the calendar you'd like to post your event to by using the “Calendar” dropdown menu, e.g., a Community Events calendar and a Council calendar.

Event information

Fill out the “Event Title” and “Event Details” fields. Here, you can provide a brief description of the event. Include any relevant details that are not found on the event form, e.g., event fees. Select the “Category” and “Subcategories” that best fit your event. This helps members of the public search for your event.

Address

Complete all address fields so that people can find the location of your event.

Contact information

Provide a contact name, phone number and email address for the event. You can also add an event website and social media platforms, if applicable.

Add attachments

You can upload a brochure or image to your event entry. Click the “Browse” button and select a file or image you'd like to include and then click “Upload” to add it to the event.

Preview and add your event

Once you've completed all the fields, click the “Preview” button located at the bottom of the page to review the information. If you'd like to make changes to the information, select the “Back” button and you will return to the “Event Information” form. If you're happy with the information, select the “Submit” button.

Depending on your user level, the event may be published immediately or it will be sent to the Calendar Administrator for approval.

Edit an event

From the Calendar module “Home” screen, select the “My Events” tab from the toolbar. From here, you can access a list of all events that you've created. You can edit an event by selecting the “Update Event” icon next to the event you want to change. This will take you to the “Event Information” form and you can make any necessary changes. Once you've made all the changes, preview and submit your event for approval.

Add an event to a content page

If you'd like to add a specific event to a content page, select the “i:Create Calendar Feed” button from the Edit Toolbar.

Fill out these fields in the “Calendar Configuration” pop-up box:

Use the “Calendar” dropdown menu to select the calendar you want to add an event from
In the “Items to Display” dropdown menu, select the number of events you'd like to display on the page
Select the “Featured Events” and “Category” checkboxes if you'd like to display events that are from a particular category
Click the “Save” button to add the event to your content page

Calendar event categories

As a calendar administrator, you can create new event categories for a calendar, customize the category display names for an event and choose which event categories get pulled onto the homepage calendar feed.

Add an event category

To add a new event category to a calendar field:

After logging into the backend of i:Create, select "Calendar" from the "More +" option on the toolbar at the top of the page
Click on the "Configuration" option on the toolbar at the top of the page
Select "Field Sets" from the list
Under "Search Results", find the calendar field set you want to add a new category under, and click the edit icon next to it
Scroll down to the "Fields" heading and click the "Field Values" icon under "Category"
Add a new category field by clicking the "Add Field Value" button next to any of the categories already in the list
Select which pre-existing category you want your new one to appear under and name your new category in the "Value" text box
Click "Save" to create your new event category

Edit category display names for an event

You can customize the display name for the category fields in your events without breaking any functionality. To change a category display name: After logging into the backend of i:Create, select "Calendar" from the "More +" option on the toolbar at the top of the page Click on the "Configuration" option on the toolbar at the top of the page Select "Field Sets" from the list Under "Search Results", find the calendar field set you want to edit a category display name for, and click the edit icon next to it Scroll down to the "Fields" heading and find the category field you want to rename. For example, maybe you want to change the category name "Collection Zone" to "Collection Area". Click the "Update Field" icon next to it the category field Edit the category field display name in the "Display Name" text box Click "Save" to confirm the display name change

Remove or rename a field category value

The remove or rename existing field category values for an event: After logging into the backend of i:Create, select "Calendar" from the "More +" option on the toolbar at the top of the page Click on the "Configuration" option on the toolbar at the top of the page Select "Field Sets" from the list Under "Search Results", find the calendar field set you want to update a field category value under, and click the edit icon next to it Scroll down to the "Fields" heading and click the "Field Values" icon under the category you want to edit values for You will now be able to view a list of the existing category values. To remove a given value, click the delete icon. To change the name of a value, click the edit icon. Click "Save" after editing the category value name.

Update homepage calendar feed event categories

Learn how to customize which calendar event categories are displayed on your homepage calendar feed.